Budget Agent (Short Term Cover)

Vacancy Notice 849

INTERPOL is the world’s largest international police organization, with 196 Member Countries. Created in 1923, it facilitates cross-border police co-operation, and supports and assists all organizations, authorities, and services whose mission is to prevent or combat international crime. 

INTERPOL strives to achieve a diverse and inclusive workforce and welcomes applications from individuals with diverse backgrounds, experiences, and perspectives. To achieve our Diversity goals, we encourage applications from women and nationals of under/unrepresented member countries who are passionate about our mission. INTERPOL’s recruitment process is merit-based hence all hiring decisions are made considering the applicant’s qualifications and the needs of the Organization.

Job Title: Budget Agent (Short Term Cover)
Reporting To: Budget Coordinator
Location: Lyon, France
Type of contract: Short-term Contract
Duration (in months): 10.00
Grade: 8   
Number of posts: 1
Level of Security screening:  Basic
Deadline for application: 11 December 2024

For internal candidates holding fixed-term appointments, selection for this position will be treated as a Temporary Assignment.

Conditions applying for all candidates

Only professional experience for which candidates can provide official proof of employment will be considered. Candidates could be requested to provide copies of such official documents prior to interviews/test.

*This position has a temporary nature and carries, in principle, no expectation of renewal. Any potential subsequent extension will be subject to the terms of the Organization’s Staff Manual, to satisfactory performance and to availability of funds.

Tests/interviews in connection to this selection procedure will take place approximately 4 weeks after the deadline for applications. Applicants are kindly requested to plan their availability during this period accordingly, in case they are short-listed.

​Selected candidates will be expected to report for duty approximately two to three months after receiving an offer of employment at the latest.

This selection exercise may be used to generate a reserve list of suitable candidates that may be used to address Organization's similar staffing needs in the future.

POST DESCRIPTION

Assist the Budget unit in administrative tasks; constructing the Organization's detailed consolidated budgets; month-end and year-end closing tasks and audits; producing part of projects report; and providing ad-hoc budget studies.

PRINCIPAL DUTIES

Duty 1

• Compile all staff requests
• Management of the common mailbox
• Update files & process on the dashboard
• Notes on weekly meetings

Duty 2

• Assistance with the construction of budget models and tools
• Consolidate budget request data from different entities and ensure that they are complete on time

Duty 3

• Assist with the year-end budgetary close and reporting process
• Support business units in answering questions related to budgets
• Assist with compiling details and collecting supporting documents for external audits

Duty 4

• Assist Budget Administrators in compiling project mapping
• Assist Budget Administrators to collect all information on projects on common drive and mailbox
• Assist the Budget Administration department in the development of financial management reporting
• Assist with providing standard reports on activities (including staff vacancies, staff requests, numbers of missions, orders, etc).

Duty 5

• Under the supervision of the Budget Coordinator, undertake ad-hoc financial and costing reviews and analyses, changes in systems, and updates of policies and procedures.

Duty 6

• Perform other related duties as required by the Budget Coordinator

QUALIFICATIONS AND COMPETENCIES

Education: A vocational diploma in the area concerned, or the Baccalaureat or equivalent, is required

Experience required: At least two years' experience in the area concerned. Candidates with a two-year higher education diploma need no previous experience.

Skills required: 

• Working knowledge of English is required. Proficiency in a second official working language of the Organization would be an additional asset.
• Experience in working with computers including knowledge of oral presentation software, business intelligence, and word processing software.
• Proven expertise in the administrative and technical areas concerned.

Special Aptitudes:

• Ability to work in teams as well as individually
• Ability to work under pressure
• Good social skills, particularly in a multicultural environment
• Initiative and curiosity
• Good listening skills