Vacancy Notice 1163

INTERPOL is the world’s largest international police organization, with 196 Member Countries. Created in 1923, it facilitates cross-border police co-operation, and supports and assists all organizations, authorities, and services whose mission is to prevent or combat international crime. 

INTERPOL strives to achieve a diverse and inclusive workforce and welcomes applications from individuals with diverse backgrounds, experiences, and perspectives. To achieve our Diversity goals, we encourage applications from women and nationals of under/unrepresented member countries who are passionate about our mission. INTERPOL’s recruitment process is merit-based hence all hiring decisions are made considering the applicant’s qualifications and the needs of the Organization.

Job Title: Protocol and Conference Specialist    
Reporting To: Assistant Director - Protocol, Conferences and Languages Services
Location: Lyon, France 
Type of contract: Fixed-term Contract 
Duration (in months): 36.00  
Grade: 6   
Number of post: 1
Level of Security screening:  Basic
Deadline for application: 9 May 2025

Conditions applying for all candidates

Only professional experience for which candidates can provide official proof of employment will be considered. Candidates could be requested to provide copies of such official documents prior to interviews/test.

* Subsequent extension to this post will be subject to the terms of the Organization’s Staff Manual, to satisfactory performance and to availability of funds.

Tests/interviews in connection to this selection procedure will take place approximately 2 to 3 weeks after the deadline for applications. Applicants are kindly requested to plan their availability during this period accordingly, in case they are short-listed.

​Selected candidates will be expected to report for duty approximately two to three months after receiving an offer of employment at the latest.

This selection exercise may be used to generate a reserve list of suitable candidates that may be used to address Organization's similar staffing needs in the future.

Within the Executive Directorate for Resource Management/Protocol, Conference and Language Services Sub-Directorate (EDRM/PCB) and under the supervision of the Assistant Director PCB, the post holder is responsible for conducting and assisting with designated protocol and conference related duties at the INTERPOL General Secretariat to ensure smooth and efficient operations and follow-up in line with established standards, policies and procedures.

DUTY 1/Mission 1

Assist the Conference and Meeting Administrator with:

• Responding to calendar event related requests and assisting requesting units including meeting room bookings, all due follow-up in Octopus and assignment of meeting numbers.
• Updating, reconciling and publishing the Organization’s global Calendar of Events (COE) as required.

DUTY 2/Mission 2

Assist the Protocol and Conference Administrator with:

• Coordinating interpretation and multilingual web-based conference system services. 
• Supporting organizing departments and liaising with all relevant operational departments and external interpretation service providers to ensure interpretation services are delivered efficiently for Lyon based in-person events and all web-based events with interpretation requirements.
• Performing administrative tasks related to the recruitment of interpreters and operational facilitation for interpreters on and off-site for in-person and multilingual web-based events.
• Performing all administrative tasks related to the financial management of interpretation services and the multilingual web-based conference system (interpretation purchase requests, reconciliation of web-based multilingual conference system usage and liaison with Finance for charge back to the organizing departments, monitoring and managing account usage with the multilingual web-based conference system supplier, etc.)
• Ensuring direct live protocol facilitation of multilingual web-based events.

DUTY 3/Mission 3

Assist with:

• Coordinating bookings for funded accommodation and restaurant reservations for Lyon based events and VIP or other visits
• Providing support for the Boutique when mandated.
• Protocol tasks as required.

DUTY 4/Mission 4

• Provide other support and perform any other duties as required by the hierarchy.

Education and qualification required/FORMATION:

• At least two years’ University education in the area in which the duties are performed.

Experience required/EXPÉRIENCE:

• At least three years’ experience in the area in which the duties are performed. Five years’ experience in the area is required if the incumbent does not have the required level of education.

Languages/Langues:

• Professional fluency in English is required;
• Proficiency in French is required, at an intermediate level, at least;
• Proficiency in a third official language of the Organization (Spanish or Arabic) would an additional asset.

Abilities required/COMPéTENCES TECHNIQUES:

• Sound organizational skills, discretion, diplomacy, tact and rigour.