HR Specialist, Policy & Compliance

Vacancy Notice 951

INTERPOL is the world’s largest international police organization, with 196 Member Countries. Created in 1923, it facilitates cross-border police co-operation, and supports and assists all organizations, authorities, and services whose mission is to prevent or combat international crime. 

INTERPOL strives to achieve a diverse and inclusive workforce and welcomes applications from individuals with diverse backgrounds, experiences, and perspectives. To achieve our Diversity goals, we encourage applications from women and nationals of under/unrepresented member countries who are passionate about our mission. INTERPOL’s recruitment process is merit-based hence all hiring decisions are made considering the applicant’s qualifications and the needs of the Organization.

Job Title: HR Specialist, Policy & Compliance  
Reporting To: Head of Executive Office (HR)
Location: Lyon, France 
Type of contract: Fixed-term Contract 
Duration (in months): 36.00 
Grade: 6   
Number of posts: 1
Level of Security screening:  Basic
Deadline for application: 17 March 2025

Conditions applying for all candidates

Only professional experience for which candidates can provide official proof of employment will be considered. Candidates could be requested to provide copies of such official documents prior to interviews/test.

* Subsequent extension to this post will be subject to the terms of the Organization’s Staff Manual, to satisfactory performance and to availability of funds.

Tests/interviews in connection to this selection procedure will take place approximately 6 weeks after the deadline for applications. Applicants are kindly requested to plan their availability during this period accordingly, in case they are short-listed.

​Selected candidates will be expected to report for duty approximately two to three months after receiving an offer of employment at the latest.

This selection exercise may be used to generate a reserve list of suitable candidates that may be used to address Organization's similar staffing needs in the future.

POST DESCRIPTION

The Human Resources Management (HRM) Directorate is part of the Executive Directorate Resource Management (EDRM) and covers all HR functions. Within HRM, the HRM Executive Office leads and/or contributes to the development of the Organization’s HRM strategic and operational framework;  coordinates overall HRM delivery, especially where cross-functional collaboration is needed; provides support to HRM operations in considering and respecting the Organization’s regulatory framework, specifically with regards to HRM policies and practices; provides support across the Organization to resolve human relations challenges within teams or in hierarchical settings, and to promote employee well-being; and implements HRM responsibilities with regards to the performance management and assessment of individual officials.

The HR Specialist, Policy & Compliance’s main goal, with the support of other members of the teams, will be to increase the overall capacity and connected performance of the HRM Executive Office. The HR Specialist is reporting to the Head of Executive Office, HRM and will work closely with the Policy & Coordination Officer(s), Employee Relations Officer(s), and HR Senior Analyst(s) as well as other members of the HRM teams as needed.  

The incumbent’s activities will be focused on supporting the response to queries from the Director HRM, other HRM units, other directorates, and individual officials; contributing to the further improvement of the Organization’s HRM related policies and processes; supporting performance management, including administration of the Organization’s digital platform to produce Performance Assessment Reports (PARs); and assisting officials/managers to complete the performance assessment process.

PRINCIPAL DUTIES AND ACTIVITIES

The HR Specialist, Policy & Compliance is expected to carry out a combination of the following specialized duties under appropriate supervision of their hierarchy, according to operational priorities:

DUTY 1 - Monitoring, recording, progressing, and tracking of incoming correspondence / tasks

• Monitor units’ mailboxes and task requests received through the Organization’s online ticketing and workflow portal;
• Ensure recording and update of tasks, follow-up deadlines;
• Liaise with other HRM units, other directorates and/or individual officials as relevant, including to obtain further information.

DUTY 2 - Contribute to relevant core outputs

• Research, analyze, draft, and/or format general communications, memoranda, liaison sheets, individual staff decisions, reports, presentations, notes, minutes, policies, Staff Instructions (Sis), Standard Operating Procedures (SOPs), etc.;
• Administer the Organization’s digital platform for the production of PARs and assist officials/managers to complete the performance assessment process;
• Present core outputs.

DUTY 3 - Contributing to the further improvement of HRM related processes, specifically with the Organization's internal committees and boards

• Improve processes and develop training modules to support HRM related activities with the Organization’s internal committees and boards including the Staff Committees, the Health and Safety Committee, the Joint Advancement Committee, the Joint Appeals Committee, the Joint Disciplinary Committee (JDC), the Pension Supervisory Board, etc.;
• Support to analyze the need and adoption of internal rules of procedures / SOPs.

DUTY 4 - Ad-hoc duties

• Perform any other duties as requested by the hierarchy.

QUALIFICATIONS, COMPETENCIES AND SKILLS

EDUCATION AND QUALIFICATION

• A university degree (minimum 2 years’ completed university education, but a regular duration of at least 3 years, will be considered a very strong asset) or equivalent degree, in Human Resources Management, Industrial/Labor Relations, or equivalent is required;
• A Master’s degree would be considered an asset;
• Qualifications in the field of administrative law, employment law, dispute settlement or the equivalent within one or more national or international jurisdictions or international organizations would be an asset;
• Qualifications in human resources and/or business management would be an added advantage

EXPERIENCE REQUIRED

• At least three years’ experience working within a legal, human resources or business administration role (or a combination of these roles);
• Previous experience in a private law firm, in-house legal department, government agency, or international organization would be an asset;
• Previous experience in staff performance assessment processes and connected tools would be an asset.

LANGUAGES

• Professional fluency in English is required, including excellent writing and speaking skills;
• Working knowledge of other official INTERPOL languages (French, Arabic, Spanish) is desirable.

ABILITIES REQUIRED

• Impeccable integrity;
• Discretion and professional judgment when working on sensitive matters;
• Excellent organizational skills, including ability to prioritize;
• Excellent social skills, specifically considering the Organization’s international, multi-disciplinary and multi-cultural environment;
• Excellent oral and written communications skills, specifically considering the Organization’s environment (as described above);
• Very good computer skills, as a minimum, proficiency in standard office word-processing, spreadsheet, and presentation software;
• Ability to assimilate large amounts of information into concise and accurate outputs with an attention to detail;
• Knowledge of case law of the Administrative Tribunal of the International Labour Organization (ILOAT) would be an asset;
• Performing of legal research, practical experience of effectively using the ILOAT search tool (Triblex) would be an asset;
• Self-motivated and methodological;
• Ability to work persistently and under pressure within tight deadlines;
• Initiative and ability to work individually and as part of a team;
• Ability to work when appropriate with limited supervision.