Vacancy Notice 1095

Job Title: HR Generalist (Reserve List Exercise) 
Reporting To: Various HRM Units / Branches
Location: Lyon, France 
Type of contract: Fixed-term and Short-term contracts 
Duration (in months): Different contract durations 
Grade: 6   
Number of posts: To fill future positions as they may arise
Level of Security screening:  Basic
Deadline for application: 25 April 2025 at 6:00PM CEST - France time

Conditions applying for all candidates

Only professional experience for which candidates can provide official proof of employment will be considered. Candidates could be requested to provide copies of such official documents prior to interviews/test.

Any potential subsequent extension will be subject to the terms of the Organization’s Staff Manual, to satisfactory performance and to availability of funds.

Tests/interviews in connection to this selection procedure will take place approximately 3/4 weeks after the deadline for applications. Applicants are kindly requested to plan their availability during this period accordingly, in case they are short-listed.

​Selected candidates will be expected to report for duty approximately two months after receiving an offer of employment at the latest.

This selection exercise may be used to generate a reserve list of suitable candidates that may be used to address Organization's similar staffing needs in the future.

INTERPOL strives to achieve a diverse and inclusive workforce and welcomes applications from individuals with diverse backgrounds, experiences, and perspectives. To achieve our Diversity goals, we encourage applications from women and nationals of under/unrepresented member countries who are passionate about our mission. INTERPOL’s recruitment process is merit-based hence all hiring decisions are made considering the applicant’s qualifications and the needs of the Organization.’

Under the responsibility of the HRM Director or Heads of Branches, the incumbent carries out different HR activities within his/her assigned portfolio, ensuring adherence to the provisions of the Staff Manual and other applicable rules and procedures. The incumbent is also responsible for data input and up‑keeping of all related Human Resources information in the relevant Systems. The incumbent might also be assigned to only one or two of the duty areas listed below.

Duty 1

Administration of Recruitments & Relocations:

1. Provide information and assistance to candidates, Staff Members and Hiring Managers in regards to the recruitment and selection procedures.
2. Ensure that rules, procedures and administrative formalities are observed.
3. Draft post vacancies and recruitment circulars and ensure their publications
4. Organize and participate in the selection of candidates
5. Create personal files and draft offers of appointment.
6. Administer any other recruitment-related formalities.
7. Assist with all Relocation-related tasks (visa, vehicle registration, facilitation of administrative matters linked to relocation and installation in Lyon (schooling, housing, etc.).

Duty 2

Administration of contracts and entitlements, including payroll and compensation and benefits:

1. Ensure officials adhere to all administrative procedures in accordance with the appropriate directives and instructions including but not limited to, the Staff Manual and Staff Instructions.
2. Prepare and execute appointment documents upon arrival of an official and brief him/her on their rights, obligations and benefits (pension, medical coverage, etc.)
3. Prepare necessary documents related to the official’s employment within the Organization (correspondence with the National Central Bureaus, Individual Decisions, Contract Follow Ups, etc.)
4. Ensure officials’ absences are managed in accordance with the Staff Manual and with administrative obligations towards health insurance.
5. Administration of assessment reports and updates of personnel’s files.
6. Manage the documentation and formalities for an official’s departure.

Duty 3

Administration of Staff Development and Workforce Planning:

1. Assist the Staff Development team in administering all Staff training-related tasks (planning, logistics, reporting, data entry, training provider identification and purchasing, etc.).
2. Assist in the design, development and delivery of staff training activities,
3. Assist the Workforce Planning area in the updating and follow-up of the Multi Annual Staffing Plan as well as listings of contract renewals and recruitments plans.

Duty 4

Assistance to the HR Director or Heads of Branch:

1. Assist the HRM Heads of Branch in different HR-related Projects.
2. Provide input and participate in different discussions on HR related matters.
3. Input and preparation of different reports and/or statistics.
4. Drafting different forms of official correspondence.
5. Follow up on deadlines.
6. Producing meeting minutes.

Duty 5

Perform any other duties as required.

Education and qualification required:

• A University degree of at least two year duration in a relevant area (Human Resources, Public or Business Administration, etc.)

Experience required:

• A minimum of three years’ professional experience in the area of Human Resources Management. A minimum of five years’ professional experience in the area of Human Resources Management if the candidate does not possess the required level of education.
• Experience in an International Organization would be a definite asset.

Languages:

• Professional fluency in English, both in oral and writing.
• Professional fluency in French would be considered a strong asset.
• Knowledge of any other of the Organization’s official languages (Spanish or Arabic) will be considered an additional asset.

Abilities required:

• Experience in working with computers including proficiency with the Ms Office (or similar) suite.
• Knowledge and experience with an electronic HR management software is required.
• Conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Very good communication skills, including the ability to explain complex issues to persons of different backgrounds, cultures and perspectives.
• Excellent interpersonal skills, demonstrated ability to work in a multicultural environment.
• Skillful in identifying and responding to clients’ needs and establishing and maintaining effective relationships with internal and external stakeholders.
• Initiative and curiosity.
• Attention to detail.
• Team spirit.
• Ability to work under pressure.

Diplomacy, discretion and tact.